The Pool tab of Payroll answers one question: before the next run, what still needs approving and will be collected? Its own intro says it straight: “Adjustments not yet assigned to a pay period.”
Where rows come from
- Added by hand — New adjustment: pick the user, enter an amount (integer cents, never zero; negative means a deduction), a reason, one of the fifteen categories (overtime, bonus, reimbursement, correction…), whether it’s taxable, and an optional effective date. A row added by hand always starts as Pending approval.
- Approved claims arrive on their own — once a claim clears approval with its last approver, it lands here as an adjustment, already Approved, with no second approval needed. See From claim to payment.
- Cancelled periods give rows back — everything a cancelled period had collected returns to the pool for a later period.
Approval is the gate to payment
Every row is either Approved or Pending approval. A SALARY stream’s periods never collect from the pool; a period of a CLAIMS stream does, taking the rows dated by the end of the period in the categories that stream includes (all of them, unless it is restricted):
- Approved rows are collected into the period and appear on the employee’s payslip.
- Pending approval rows stay in the pool, unpaid — the run leaves them there, and only once someone approves them does a CLAIMS run meeting the conditions above collect them. They never slip through unapproved.
The employee’s view of the same rows
Employees see their own pool rows as the “Waiting for the next run” strip on the Pay screen — only their own, only while still pooled. The moment a row is collected, it moves to that period’s payslip.